Become a Group Leader

Minimum Required Qualifications 

• Experience working with high school students in a leadership capacity. 
• Experience studying, working, and living internationally. 
• At least 21 years of age. Applicants must be 21 or older by June 1st.
• A bachelor’s degree (preferred, but not required). A bachelor’s degree may be substituted by a combination of experience living or traveling outside of the U.S., experience with youth, and/or non-formal educational experiences.
• Ability to pass a criminal background check.
• Eligibility to work in the U.S. Unfortunately, given the condensed timeline of our hiring process and the fact that the leader positions are short-term assignments, we are unable to sponsor work authorization for potential candidates.  All candidates who are not currently authorized to work in the U.S. must obtain and provide proof of work authorization valid through October 2024 before we can consider your application for employment.
• A current passport. Leaders must have a passport valid through February 1, 2025. If your passport expires before that date, we ask that you take steps now to renew your passport. Hired leaders will be asked to submit a copy of their passport along with their signed offer letter.
• CPR and First Aid certification. All group leaders are required to hold current certifications valid through September 1, 2024. Hired leaders who are not currently certified will be required to obtain their certification and provide proof of certification to The Experiment by June 1, 2024. The Experiment provides all hired leaders with reimbursement of up to $105 that can be used toward CPR and First Aid certifications. If a leader is currently CPR and First Aid certified, the certification stipend may be used to pursue higher safety certifications, such as Wilderness First Responder.
• Physical ability to participate fully in the planned activities of your assigned program. All programs include physical activities which require leaders’ full participation to ensure student safety and experience. On program, leaders may be expected to help carry/transport suitcases and bags, participate in activities like a ropes course or zip lining, walk for long stretches of time each day, and lift/carry program materials and large containers of water for participants.  Many of our programs also include outdoor physical activities such as hiking, swimming, and biking.
• Complete availability for the duration of your assigned program and staff training in Washington, D.C.
• Willingness and ability to complete post-program evaluations and reports.

World Learning Youth Exchange values equity, diversity, inclusion and justice, and our programs are committed to recruiting and supporting participants of historically underrepresented communities. Our leaders represent various geographic, racial, ethnic, religious, and economic backgrounds, and are skilled in creating inclusive group environments for their participants. 

World Learning is an Equal Opportunity Employer, our goal is to select the most qualified leaders for each program. The competitive standards are set by each group of applicants. 

Applicants who have led before bring that experience as one strong component of their qualifications but must compete successfully with new applicants.

Leading an Experiment program is a very rewarding and demanding job. The responsibilities of an Experiment group leader include, but are not limited to:

• Attend staff training prior to program departure. 
• Maximize participants’ safety and welfare. 
• Administer program logistics and budget. 
• Facilitate the learning experience and encourage the personal growth of the participants. 
• Negotiate expectations placed on the leader by The Experiment’s in-country partners, host families, participants, and Vermont-based staff. 
• Complete program evaluation reports within two weeks of the program’s end. 

The responsibilities of a group leader begin at the time of assignment to a program and extend until program reports are submitted. To understand how these responsibilities translate into day-to-day realities and specific tasks, please read the following chronological outline. 

Pre-Program Responsibilities 

• Submit onboarding paperwork and materials as required by the appropriate deadline. These include HR paperwork (including a criminal background check), travel forms, a letter to your host family, and other materials as needed.
• Attend and fully participate in staff training. 

Program Responsibilities 

• Be present and with the group throughout the program. 
• Receive and administer the group budget as established by The Experiment, maintaining an accurate record of expenditures. 
• Conduct the intercultural orientation portion of the program in conjunction with the in-country host office. 
• Support students’ experiential learning and reflection by facilitating group discussions, one-on-one check-ins, and activities. 
• Visit or check in with all group members within the first two days of the homestay(s) to assure that placements are progressing smoothly and that participants and host families are gaining the utmost from the homestay experience. 
• Create a collaborative working relationship with co-leader, in-country partner, staff, and local representatives. 
• Maintain contact with the Vermont office and the in-country office, including initiating chain of communication as issues arise. 
• Maintain contact with and support all group members, requesting assistance from the in-country staff and Vermont-based staff as needed. 
• In coordination with your students, the local representative, and host families, plan get-togethers with your students during the homestay, including group meetings, excursions, activities with host families, and the homestay farewell party. 
• Carry out any planned trips, including the details of arranging travel, such as paying for tickets and entrance fees, if necessary. 
• Conduct a reentry session at the end of the program to help participants reflect upon their learning and prepare for their return home. 

Post-Program Responsibilities 

• Submit onboarding paperwork and materials as required by the appropriate deadline. These include HR paperwork (including a criminal background check), travel forms, a letter to your host family, and other materials as needed.

Experiment Group Leader pay: 

• New Leader pay is $525 per program week. 
• Return Leader pay is $600 per program week. 
• Veteran Leader pay is $675 per program week. 

In addition, Group Leaders also receive: 

• Eligible return leaders may qualify for a $300 early signing bonus. Return leaders must submit their application by the early bird deadline in order to be eligible for the bonus.
• The Experiment covers leaders’ program-related travel expenses, including domestic travel to staff training in Washington, D.C. and then home after the program. (*Only applicable for leaders within the contiguous U.S. The Experiment will reimburse leaders based outside of the contiguous U.S. up to $500 each way for their international travel costs—flight, train, hotel, etc.—to help offset their travel expenses, for a total of up to $1000.) 
• The Experiment covers meals and lodging during staff training; international flights to and from the program country; and transportation, lodging, meals, emergency international travel medical insurance, communication, and incidentals while on the program. Leaders placed on inbound exchanges or programs with U.S.-based components (World Learning Youth Programs), are covered under their own personal medical insurance, and are covered through worker’s compensation insurance. 
• Leaders benefit from an intensive professional development training, the chance to experience a familiar culture from a new perspective, and an opportunity to use their language skills. 
• Leaders gain new colleagues and friends as they become part of World Learning’s network of educators, development professionals, and alumni that spans 85+ years and 60+ countries. 
• Program itineraries are planned in advance by The Experiment in conjunction with the in-country partner office, allowing leaders to focus their energy and skills on fostering student growth, managing group dynamics, and facilitating experiential learning and reflection. 

November – Application Available Online 

The application for group leaders will be available online in early November. 

November to January – Accepting Applications 

The Experiment accepts group leader applications on a rolling basis between November and January. The people operations team will begin reviewing applications during this time period.

December – Early Bird Application Deadline 

Group leader applicants are invited to submit their applications by the December 10, 2023 (11:59 pm EST) early bird deadline. Both return and first-time group leader applicants are eligible to submit early bird applications; however, the people operations team will only review return leader applications at that time. Applicants who have not led a program with us in the past can expect for their application to be reviewed after the general application deadline.

January – Application Deadline 

2024 group leader applications will be accepted through January 31, 2024 (11:59 pm EST).

February to April – Application Review and Interview Period 

During this time, the people operations team will review leader applications and will begin contacting qualified applicants to schedule interviews. The interview process may include two separate interviews: a preliminary self-recorded “one-way” interview and a live second-round interview with a member of the people operations team. A language check may be included for programs where language proficiency is required.

April to May – Hiring and Leader Onboarding 

Selected applicants will receive offer letters for group leader positions. While potential program placements will be discussed with applicants during the interview process, exact program placements are typically included with the leader’s offer letters. 

Leaders will complete the required hiring paperwork, be introduced to their co-leader, and engage in several pre-training responsibilities, all of which can be completed remotely. 

Mid- to Late-June – Staff Training 

All leaders are required to attend the entirety of Staff Training in mid to late June, which takes place in Washington, D.C. We will share more information about Staff Training dates during the application process. Leaders will travel to Washington, D.C. on the first day of Staff Training and when Staff Training concludes, most leaders will travel directly from Washington, D.C. to travel to their group’s U.S. departure airport. Some leaders may have several days’ break between the end of training and the start of their assigned program and will either stay at our staff training site or travel home.

Staff Training provides leaders with a professional development opportunity in intercultural training which will prepare them to implement successful programs using World Learning’s experiential learning pedagogy. Leaders will be trained on effective leadership practices, how to monitor participants’ safety and welfare, and how to administer the program logistics and budget. Leaders will benefit from the insight of past and present leaders as well as World Learning’s professional network. 

July–August – Experiment Programs 

Experiment programs are from three to four weeks in length. The earliest Experiment summer programs depart from the U.S. in early July, and most programs conclude by early August. You can find more information about Experiment programs, including specific dates for each program, on our website. 

August to September – Post Program Responsibilities 

Leaders work with The Experiment office to provide feedback and evaluations on their program, including submission of finances and written reports due within two weeks of their program’s conclusion. All post-program responsibilities can be completed remotely.

What dates do leaders need to be available? 

All leaders are required to attend staff training in Washington D.C. in late June prior to leading a program.

Programs run between three and four weeks in length, and you can find dates for specific programs here. The earliest Experiment summer programs depart from the U.S. in early July, and most programs conclude by early August.

Do leaders get time off?

Leaders do not get official “days off” and are on duty and responsible for their group 24/7 for the entirety of the program. We encourage leaders to work with their co-leaders and the in-country partner (if necessary) to find chunks of time where they can each take breaks from the group for self-care. Often these are naturally built in, for example if a participant is sick or if there is an activity where their co-leader feels comfortable sticking with the group. Additionally, we encourage leaders to schedule periodic downtime with the group to give everyone a change to recharge and take care of themselves. Leaders can schedule time like this throughout program, but it should be occasional, and needs to be balanced with leader planned activities and group discussions/reflections.

Do leaders get to choose their program? 

On the application, we ask you to list your three program preferences based on experience, language, program themes, and past Experiment program leadership. Your application gives us a very good idea of which program(s) you would be qualified to lead. We discuss program qualifications and preferences with applicants during interviews. Applicants may or may not be offered placement on one of their three preferred programs. 

The bios of past leaders highlight people with very extensive international experience. Do I have to have lived abroad for multiple years to be considered for a leader position? 

While most of our leaders have extensive experience abroad, we do hire leaders who have lived abroad for a short period of time or have significant intercultural or travel experience—especially if those individuals have other strong qualifications such as extensive experience facilitating youth programs or thematic experience.

In addition, we sometimes assign leaders to countries where they don’t have direct in-country experience. For example, we might assign a leader to our Ecuador program if they have extensive experience elsewhere in Latin America and expertise in the program theme. 

Do I have to speak a foreign language to be considered for a leader position? 

For most of our programs, we highly prefer that our leaders have a basic level of language competency. Our programs in France, Spain and Japan require conversational language competency, in addition to regional experience. Above all we require applicants to be engaged educators and are willing to put their participants’ learning and development ahead of their own experience.

Do you sponsor work visas for non-U.S. citizens? 

Unfortunately, given the condensed timeline of our hiring process and the fact that the leader positions are short-term assignments, we are unable to sponsor work authorization for potential candidates.  All candidates who are not currently authorized to work in the U.S. must obtain and provide proof of work authorization valid through October 2024 before we can consider your application for employment.

Do my references need to provide recommendation letters? 

Please do not submit letters of recommendation with your application.  The people operations team will contact references via email upon application submission.

Are leaders responsible for paying for their travel? 

In addition to providing leaders with a stipend for their work, The Experiment covers leaders’ program-related travel expenses, including: 

• Domestic travel from your local airport to the staff training in Washington, D.C., transportation from the training to the domestic departure city prior to the program, and domestic travel from the return city to your local airport after the program. (*Only applicable for leaders within the contiguous U.S. The Experiment will reimburse leaders based outside of the contiguous U.S. up to $500 each way for their international travel costs—flight, train, hotel, etc.—to help offset their travel expenses, for a total of up to $1000); 
• Meals and lodging during staff training; 
• International flights to and from the program country; 
• Transportation, lodging, meals, emergency international travel medical insurance, and incidentals while on the program. (Leaders placed on inbound exchanges or programs with U.S. based components—The Experiment’s USA program, Leadership Institute, World Learning Youth Programs—are covered under their own personal medical insurance, and are covered through worker’s compensation insurance); and 
• Visa application fees (if a visa is required for entrance to your program country, The Experiment will assist you with the visa application process). 

Where do leaders stay during staff training? 

During training, leaders stay in the shared dormitories and should expect to share a room with at least one other leader.

Where do leaders stay during the programs? Do leaders stay with a host family as the students do? 

During their Experiment program, leaders should expect to stay in the same lodging as the group, and this varies based on the program. You could find yourself in a tent, a hostel, a dorm, a hotel, a yurt, etc., and will likely share a room with your co-leader. During the homestay portion of the program, leaders stay with host families (either individually or as a co-leader pair) and should expect to balance leader responsibilities with the host family experience. 

I have x religion/allergy/disability, can I apply?
Yes. We know that this job requires stamina during long, energy-driven days, but it is also collaborative and can be planned to each staff’s needs and skills. We are more than happy to work with you to make sure your needs are met during the program. This may include specific time off planned with the in-country partner and co-leader before program, meals acquired separately, or a shift in how a task can be accomplished. It is the goal of World Learning and its partners to ensure the full and equal participation of everybody regardless of gender, race, sexual preference, disability or otherwise. It is our policy to make necessary, reasonable accommodations to ensure that our programs are accessible by both students and staff.

Can I stay in-country after the program? 

The program officially ends upon the group’s return to the United States. The group is doing lots of re-entry processing and program wrap-up and is cherishing those last bonding experiences in the final hours of the program, even continuing through the flight back home—so it’s a very important time! Thus, we require all new leaders to accompany their group back to the United States. Return leaders may have the option of staying in-country after the program, and The Experiment team will share more information with return leaders about this benefit as they are hired. 

Can I bring my own child or teenager with me on the program? 

You cannot your bring your child on program. Our policy is in place due to several factors including the responsibility of our in-country partners to make arrangements for hotels, transportation, etc. Additionally, we need our group leaders to be fully available to care for and support their 12–16 teenage Experimenters for the duration of the program. 

Do you have a question not answered on this webpage? 

Contact [email protected].